Viewing Lease Overview and History

The lease overview gathers everything that defines a lease — its summary details, current status, and the running record of how it has changed since it was first added. It is the place to confirm where a lease stands today and to trace what happened to get it there.

What the Overview Shows

The overview summarizes a lease at a glance, pulling together the details you and others have entered or that were extracted from the uploaded document. From here you can open the editing tabs, contacts, and rent configuration without leaving the lease.

•Core term details — commencement, expiration, and any options or exits that affect the dates.

•The parties and contacts tied to the lease.

•Rent obligations and escalation rules currently in effect.

•The current draft and legal status of the lease.

Reading the Status of a Lease

A lease carries two separate statuses, and knowing the difference tells you whether a lease is editable and where it sits in its legal life. The draft status describes editing state; the legal status describes where the lease is in its term over time. A lease can be commenced and have an amendment in progress at the same time.

Status	What it tells you
Draft	Created but never published, so it is not yet legally in force.
Published	Active and in force, with no pending edits.
Commenced	The commencement date is known and has passed.
Holdover	Past its term but continuing period by period under its holdover provision.
Ending	A notice or exercised termination stands and its date is still ahead.
Expired / Terminated	The expiration date has passed, or the date an exit named has passed.

Legal statuses are time-driven. As commencement, expiration, and exit dates pass, the lease moves between Commenced, Holdover, Ending, Expired, and Terminated on its own — and an amendment that extends a lapsed term can revive it to Commenced.

Tracking Changes Over Time

Every lease keeps a full record of how it has changed. Each time a lease is published, a new version is created and identified by a two-part generation number: a major number for substantial changes such as an amendment, and a minor number for smaller corrections.

Two kinds of draft produce new history entries, and the distinction matters when you read back through the record:

•An amendment is a forward-looking change — new terms, extended dates, or other adjustments going forward. It opens a new major version.

•A correction fixes a historical version, such as a data entry error or a retroactive adjustment. It does not reset the term, so the lease stays where it was in its legal life.

Because each published version is snapshotted, you can see what a lease looked like at any point, who changed it, and when. Discarding a draft reverts the lease to its previously published version without leaving a new one in effect.

Related topics: Reviewing and Publishing a Lease, Configuring Rent Obligations and Escalations, Managing Lease Contacts and Parties.