Uploading Lease Documents

Uploading a lease document is the fastest way to add a lease to your portfolio. When you upload a PDF, Leasecake reads the document with optical character recognition and uses AI to extract key terms, so you review and confirm the details instead of typing them from scratch.

Uploading a Document

1.Open Lease Contracts and start a new lease.

2.Choose the lease PDF you want to upload from your computer.

3.Confirm the upload. The file is stored and queued for processing.

4.Wait while the document is read. You'll see a “Reading your lease…” banner while OCR and extraction run.

What Happens After You Upload

Processing runs in two stages. First the document is scanned so the text can be read; then the AI pulls out lease terms such as parties, dates, rent, and escalation provisions. Each extracted value is tied back to the spot in the document it came from, so you can verify every figure against the source before you accept it.

Extraction is not instant. The “Reading your lease…” banner stays in place until processing finishes, and you can continue working elsewhere while it runs.

After Extraction Finishes

Once reading completes, the extracted data appears across the lease's editing tabs for review. Nothing is final yet — the lease stays in draft until you confirm the details and publish it. Review each tab, correct anything the AI misread, add contacts and rent obligations, and then publish when the lease is ready.

When Extraction Can't Finish

Some documents can't be read automatically — for example, a scan that's too poor to recognize, or a file that isn't actually a lease. When this happens, the lease shows an extraction-stopped banner or badge instead of the “Reading your lease…” message. You have two ways forward:

•Fill in the lease details by hand on the editing tabs, skipping automated extraction entirely.

•Have the document reclassified by a reviewer and resume extraction, which restarts reading from the corrected document.

Tips for a Clean Extraction

•Upload the complete lease agreement, including any amendments and exhibits, so the AI has the full set of terms to read.

•Use clear, text-based PDFs where possible. High-quality scans extract far more accurately than faint or skewed ones.

•Always review the extracted values against the source document — the AI highlights where each figure came from so you can check it quickly.

Related topics: Reviewing and Publishing a Lease, Configuring Rent Obligations and Escalations, Managing Lease Contacts and Parties.