For LLMs and AI agents: see llms.txt for the documentation index, or llms-full.txt for the full text. A Markdown version of any page is available by appending .md to its URL.
Publishing takes a lease out of draft and makes it an active, in-force part of your portfolio. Once published, the lease begins contributing to your accounting schedules, appears in searches and reporting, and becomes the version everyone in your workspace works from.
Before You Publish
A lease stays in Draft until you publish it. While it is a draft, it is not legally in force and does not feed accounting. Use the review stage to confirm everything is correct, because publishing is what hands the lease off to the rest of the platform.
•Review the extracted or hand-entered data on each editing tab and correct anything that looks wrong.
•Add the lease contacts and parties so the record is complete.
•Set up base rent obligations and any escalation rules, and preview the payment schedule to confirm it matches the agreement.
•Confirm the commencement and expiration dates, since these drive how the lease behaves once it is live.
Publishing the Lease
1.Open the lease and make sure every editing tab reflects the final, agreed terms.
2.Select Publish on the lease.
3.The lease moves from Draft to Published and becomes the active version in your portfolio.
Publishing creates the first version of the lease. From this point on, every further change you make is tracked as a new version, so the full history of the lease is preserved.
What Happens at Publish
Publishing does more than change a status label. Several things happen automatically the moment a lease goes live:
•The lease becomes legally Published and in force, and it starts feeding the accounting schedules and journal entries.
•If the commencement date has already passed, the lease immediately moves to Commenced rather than waiting for a later check.
•Rent obligations, escalations, and index adjustments are generated from the terms you configured.
•The lease is added to search so you and your team can find it across the portfolio.
Changing a Lease After Publishing
A published lease is not locked forever. When you need to change it, you start a new draft against the published version, make your edits, and publish again. You choose between two kinds of change:
•Amendment — a forward-looking change, such as new terms or an extended end date. Each amendment opens a new major version.
•Correction — a fix to a historical version, such as repairing a data-entry error or applying a retroactive adjustment.
While a draft change is in progress, the lease shows as Amendment Pending or Correction Pending. If you decide not to proceed, discarding the draft reverts the lease to its last published state with no change recorded.
If a draft amendment extends a term that had lapsed or you withdraw a scheduled exit, publishing revives the lease and returns it to an active, commenced state.
Related topics: Reviewing Extracted Lease Data, Rent Obligations and Escalations, Closing an Accounting Period.
